THE OPERATING SYSTEM FOR SCAFFOLDING FIRMS

Be the scaffolding firm
they ask back.

ScaffBase runs the whole operation — quote, schedule, site, handover and pay — with the compliance built in, not bolted on. So you win the work, keep the margin you earn, and sleep through the night.

Start free trialCalculate your savings

No credit card. Set up in minutes. Cancel anytime.

Three quiet wins from day one

The everyday jobs ScaffBase takes off your plate — so more of what you earn stays yours.

Every variation, captured and paid.

That "just nip back and adapt that" is real money. ScaffBase captures it on site, prices it from your rates, and gets it signed — so the work you do is the work you bill.

Paperwork that looks after itself.

Toolbox talks, inspections, handovers, signatures. The agents chase them for you in your voice, then hand over to a human — so your evenings are yours and your crew are never nagged into the ground.

Your standards, always on show.

Every inspection, sign-off and handover is logged and timestamped as you go. So whenever anyone asks — a client, a main contractor, the HSE — the proof you did it right is already there. You just open it.

One system, end to end

From the enquiry to the final invoice — and everything on site in between.

Win the work

  • Quotes priced from your own rate library
  • Your T&C clauses on every quote — £100k of protection most firms leave off
  • AI reads the customer’s imposed terms and flags what bites you
  • Branded PDF + CSV the customer can import

Run the project

  • Schedule gangs with labour costed automatically
  • Worker app: clock-in, RAMS, PPE check, job pack in their pocket
  • QR safety tag on every scaffold — scan to see it’s safe
  • Gang-leader controls: start, pause, divert, hand over

Get paid

  • Variations captured on site and priced automatically
  • Monthly valuations rolled up — handovers, variations, dayworks
  • Subcontractor pay engine with live margin RAG
  • Push straight to Xero, or export CSV

Stay safe & proud

  • Toolbox talks, harness & 7-day inspections, handovers
  • A team of AI agents that sort the small stuff and ask before the big
  • Role-based finance visibility — managers see what they should
  • Built to bring out the best in the crew, not police them
QR SAFETY TAG

Every scaffold wears your reputation.

A QR tag on the structure that anyone on site can scan — no app, no login. Green means safe, signed off, inspected within the last seven days. The main contractor sees a firm that's got it handled. So does the next one walking the site. That's how you get asked back.

🟢 SAFE
Scan · last inspection 2 days ago · handed over

Most safety software runs on fear. This one runs on pride.

Scoreboards that count up, not down. Wins worth celebrating, surfaced for the team. Reminders that look after people instead of catching them out. Built on the Pressure Principle — your crew plays with freedom, not fear — so they actually want to use it. A firm people are proud to work for runs better than one they're scared of.

THE NUMBERS

What is ScaffBase worth to your firm?

Put in your turnover. Every figure shows exactly how it's worked out — sanity-check it against your own firm.

Your firm

£
£250k£5m
1office / owner
6scaffolders
Adjust team size
ScaffBase could be worth
£28,912 / year
≈ £8 back for every £1 you spend

Where the value comes from — and the maths

Admin time saved
£6,912
8.0 hrs/week × £18/hr × 48 weeks = £6,912Quoting, chasing certs & TBTs, timesheets, invoicing — handled by the app + AI agents.
Variations & dayworks captured
£9,000
3.0 variations/month × £250 × 12 = £9,000Adaptations and extras that currently walk out un-billed — now visible and chargeable.
Extended hire recovered
£2,000
125 jobs/yr × 4% running over × £400 = £2,000Scaffold left standing past its hire period — caught and charged.
Labour tightened
£8,000
£200,000 labour (40% of turnover) × 4% tighter = £8,000Your biggest cost. Planned-vs-actual catches gangs running over budget.
Retention recovered
£3,000
£15,000 retained (3% of turnover) × 20% chased back = £3,000Retentions normally forgotten and written off — now tracked and chased.
ScaffBase cost (£296/mo)£3,552 / yr
Net gain after the fee£25,360 / yr
…and the bit that won't fit in a table.

Avoiding one bad contract or one HSE inspection failure — typically £10k–£50k — dwarfs years of subscription on its own. The baked-in T&Cs, AI terms review and the inspection trail are there for that day. Not counted above.

Illustrative, driver-based estimates for a typical UK scaffolding firm — adjust the assumptions in your head as you read them. Team size is estimated at one office seat per ~6 scaffolders and one scaffolder per ~£80k of turnover (override it above). The big lumpy protection sits outside the totals on purpose. These numbers start the conversation; they're not a guarantee.

Pay for what you run

Compliance is always on. Add scheduling, labour & pay, the worker app and the customer portal as you grow — priced per user, per module. One variation you'd have given away covers the month.

ALWAYS INCLUDED

Compliance

Toolbox talks, inspections, harness, handovers, near-miss

Contracts & Scheduling

Quotes, rates, contracts, the schedule

Labour & Pay

Clock-in, timesheets, margin, valuations

Worker App + Portal

The crew’s phone app and a client view

Start your free trial

14-day trial. No card. See your exact price in the app.

Run the firm you want to be known for.

Win the work. Keep the margin. Sleep at night.

Start your free trial